Terms of Use

Invox Terms of Use

Last updated: 09 July 2026

Welcome to Invox, a business platform for invoices, receipts, financial documents, scans, mailboxes, reports and workflows. These Terms govern access to and use of the platform operated by NeXQuantum Solutions Ltd.

1. Definitions and scope

“Company” means NeXQuantum Solutions Ltd; “Service” or “Invox” means the website, platform, applications, infrastructure, interfaces, integrations and related services; “Customer” means an organization or person purchasing or receiving access; “User” means any person accessing or using the Service on behalf of or with permission from the Customer; “Data” means any data, document, file, output, report or content entered, generated or processed through the Service.

If a separate written agreement exists between the Company and the Customer, that agreement will prevail only with respect to matters expressly covered by it. The remaining provisions of these Terms will continue to apply.

2. Nature of the service

Invox enables upload, scanning, mailbox connection, document detection, data extraction, classification, search, archiving, permission management, reporting and support for accounting and business workflows. The Service is an operational and technological tool and does not replace professional judgment, accounting advice, tax advice, legal advice or qualified human review.

3. Eligibility, permissions and account management

• The Service is intended for adult users and for business or professional use.
• The Customer is responsible for appointing authorized users only, configuring appropriate permissions and updating or revoking access when no longer needed.
• Users are responsible for maintaining confidentiality of login credentials, not sharing them, and promptly notifying us of suspected unauthorized access.
• Any action performed through a user account may be deemed an action of that user or the Customer unless clearly proven otherwise.

4. Customer and user responsibility for content and data

• The Customer and User are responsible for ensuring that every document, data item or system connection is provided lawfully, with authority and without infringing third-party rights.
• Documents and data must be verified before reliance, reporting, filing with authorities, transfer to an accountant, business decisions or any binding action.
• The Company is not responsible for user-uploaded content, its validity, legality, completeness, accuracy, classification or suitability for the Customer’s needs.
• The Customer is responsible for compliance with document retention, bookkeeping, tax, privacy, information security and regulatory obligations applicable to it.

5. Automated processing, OCR and AI

The Service may include character recognition, data extraction, classification, recommendations, anomaly detection or processing by algorithms and AI tools. Outputs may contain errors, omissions, duplicates, inaccuracies, misclassifications, or incorrect reading of amounts, dates, VAT or document numbers.

All automated outputs are assistance tools only. They are not accounting approval, professional opinion, tax advice, legal advice, business recommendation or a guarantee of accuracy. The User and Customer are responsible for human review and final approval of the data.

6. Permitted use and prohibitions

• Do not use the Service unlawfully, to infringe rights, commit fraud, impersonate others, launder money, upload malicious code, breach systems or bypass security mechanisms.
• Do not copy, reproduce, reverse engineer, decompile, scan, overload, disrupt, abuse or attempt unauthorized access to the Service or others’ information.
• Do not use the Service to build a competing product, mine data, train models, scrape data or conduct external commercial use without written approval.
• The Company may block, limit or suspend access in cases of suspected breach, security risk, abnormal use, non-payment or legal requirement.

7. Availability, maintenance and changes

The Company will use reasonable efforts to maintain availability but does not guarantee continuous, error-free or uninterrupted service. Maintenance, updates, changes, outages, supplier failures, loads, security incidents, force majeure or circumstances beyond the Company’s control may occur.

The Company may change, add, remove, limit or discontinue features, screens, workflows, integrations or parts of the Service at its discretion, while making reasonable efforts not to materially impair regular use.

8. Integrations and third-party services

The Service may rely on external providers such as cloud, email, OAuth, OCR, AI, storage, browsers, operating systems, communication gateways and internet infrastructure. The Company is not responsible for operation, availability, policies, pricing, limits, failures or API changes of third parties.

Connecting a third-party account is the responsibility of the Customer and User and is subject to the permissions granted. Revocation or modification of permissions at the third-party provider may affect the Service.

9. Fees, plans and service suspension

If the Service is provided for a fee, fees, billing periods, payment terms, taxes, refunds, cancellation and renewal will be determined by the proposal, invoice, agreement or commercial terms agreed. The Company may limit or suspend the Service for non-payment, quota exceedance, abuse or operational/legal risk.

10. Intellectual property

All intellectual property rights in the Service, including code, design, interface, workflows, models, trademarks, logo, text, structure, documentation, methods and outputs that are not Customer Data, belong to the Company or its licensors. These Terms do not grant ownership rights in the Service.

The Customer retains rights in its uploaded documents and data and grants the Company a limited license to use them as necessary for operating the Service, support, security, backup, legal compliance and service improvement.

11. Confidentiality and privacy

The Company will seek to protect Customer information according to the Privacy Policy and reasonable security measures. The Customer and User must keep confidential any non-public commercial, technical, operational or other information received in connection with the Service.

12. Backup, retention and data loss

Although the Company may operate backup and recovery mechanisms, the Customer is responsible for maintaining independent copies of critical documents and ensuring that required information is retained according to its obligations. The Company will not be liable for data loss caused by incorrect use, user deletion, incorrect permissions, third-party failure, security incident, force majeure or circumstances beyond its reasonable control.

13. No representations and no professional responsibility

The Service is provided “as is” and “as available”. The Company does not represent or warrant that the Service will be error-free, fit every business, accounting, legal or regulatory need, identify every document, extract every data point, prevent every error, meet every authority requirement or replace a professional.

Reliance on information, reports, classifications, calculations or outputs from the system is solely the responsibility of the User and Customer and should follow review and professional approval where needed.

14. Limitation of liability

To the maximum extent permitted by law, the Company, its directors, employees, providers and representatives will not be liable for indirect, special, consequential, punitive or incidental damages; lost profits; lost revenue; reputational harm; data loss; business interruption; penalties; tax liabilities; reporting errors; reliance on unverified data; or any damage arising from use or inability to use the Service.

To the extent liability is imposed on the Company, its total cumulative liability will be limited to the amounts actually paid by the Customer for the Service during the relevant period preceding the event, or the minimum amount permitted by law, whichever is lower/applicable and subject to applicable law.

15. Indemnification

The Customer and User agree to indemnify and defend the Company, its employees, directors and providers against claims, demands, damages, losses, expenses and attorneys’ fees arising from breach of these Terms, unlawful or unauthorized use, information uploaded to the system, infringement of third-party rights, violation of privacy/tax/accounting obligations, or uncontrolled reliance on Service outputs.

16. Suspension, termination and deletion

The Company may suspend or terminate access in cases of breach, security risk, abuse, non-payment, legal requirement or end of engagement. Upon termination, access to data may be limited or discontinued. Retention, deletion or export of data will be handled according to the agreement, Privacy Policy, applicable law and Company procedures.

17. Governing law and jurisdiction

These Terms are governed by the laws of the State of Israel unless otherwise stated in a written agreement. Exclusive jurisdiction, to the extent permitted by law, will lie with the competent courts in Israel.

18. Changes to the Terms

The Company may update these Terms from time to time. Material changes will be published on the website or in the system. Continued use after publication constitutes acceptance of the updated Terms to the extent permitted by law.

19. Miscellaneous

If any provision is held invalid, the remaining provisions will remain in effect. Failure to enforce a right does not waive it. The Company may assign rights or obligations relating to the Service in connection with restructuring, merger, acquisition, sale of business or transfer of assets.

20. Contact

For questions about these Terms: info@nexquantum.co.il